The Myanmar Society of Haematology (“MSH”, “we”, “our”, or “us”) is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, and protect your data when you visit our website (haematologymm.org) and register for the 8th Conference of the Myanmar Society of Haematology, 2026.

1. Information We Collect

We believe in data minimization. Your data is only collected when strictly necessary for conference administration.

Information Collected Automatically

When you browse the public areas of our website, you do so anonymously. We do not use intrusive tracking cookies, analytics pixels, or background scripts to harvest your personal data while you read our conference program or speaker bios.

Information You Provide to Us

If you choose to submit a registration application for the 8th Conference of the Myanmar Society of Haematology, we will ask you to provide specific personal and professional details. This may include:

• Identity & Contact Data: Full name, email address, phone number, and mailing address.
• Professional Data: Job title, institutional affiliation, medical registration numbers, and medical specialty (e.g., Haematologist, Trainee, Nurse).
• Conference Logistics Data: Dietary requirements, attendance preferences (Pre-conference, Gala Dinner, etc.), and emergency contact information.
• Payment Data: Billing information required to process your conference registration fee (processed securely via our designated financial partners).

2. How We Use Your Information

The information collected during the registration process is used strictly for the purpose of facilitating your participation in the conference. We use your data to:

• Process your conference registration and secure your seat.
• Communicate with you regarding scheduling updates, venue changes, or agenda modifications.
• Generate your official conference name badge and participation certificate.
• Accommodate your specific logistical needs, such as dietary restrictions during the Gala Dinner or lunch symposiums.
• Comply with legal, financial, and regulatory obligations regarding event management.

3. Data Sharing and Disclosure

We are a professional medical society, not a data broker. We will never sell, rent, or trade your personal information to third parties for marketing purposes.

Your information is only shared with trusted third parties to the extent necessary to execute the conference. This includes:

• Event Partners: The Pan Pacific Hotel, Eravati Sule Grand Yangon Hotel, and University of Medicine (1) strictly for security clearance, seating, and catering purposes.
• Service Providers: Secure payment gateways processing your registration fees and IT service providers hosting our registration database.
• Legal Compliance: If required by law, court order, or government authority (such as the Ministry of Health) for health and safety compliance during the event.

4. Data Security & Retention

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, loss, or alteration. Registration data is transmitted via secure, encrypted connections.

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, including fulfilling any legal, accounting, or historical archiving requirements of the Myanmar Society of Haematology.

5. Your Privacy Rights

Depending on your jurisdiction, you have the right to request access to the personal data we hold about you, request corrections to any inaccurate data, or request the deletion of your registration data (subject to our administrative and legal obligations regarding event attendance).

6. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please contact the Conference Secretariat:

• Email: msh2026mm@gmail.com
• Contact Person: Professor Sein Win – Mobile (+95 9) 5132985
• Mailing Address: No (249), Theinbyu Road, Mingalar Taung Nyunt Township, Yangon, Myanmar